Administrative Assistant, Curatorial Affairs - Museum of the City of New York
The Museum of the City of New York celebrates and interprets the city, educating the public about its distinctive character, especially its heritage of diversity, opportunity, and perpetual transformation. Founded in 1923 as a private, nonprofit corporation, the Museum connects the past, present, and future of New York City. It serves the people of New York and visitors from around the world through exhibitions, school and public programs, publications, and collections.
The Museum of the City of New seeks an Administrative Assistant for the Curatorial Affairs Department. This position reports to the Chief Curator and provides administrative support for a department of nine. We are seeking a hard-working, highly organized, and self-motivated team player who is a highly efficient problem solver, proactive in the workplace, and comfortable with multitasking.
Roles and Responsibilities:
Managing check requests and balancing the department’s books each month
Scheduling appointments for the Department and supporting the logistical needs of meetings, including catering and hospitality; taking minutes
Fielding phone calls, correspondence, and email inquiries to the Department
Assisting the Chief Curator with scheduling, correspondence, and file management
Sorting incoming mail and sending outgoing packages
Proofreading exhibition text and correspondence; drafting thank you notes and loan letters
Managing the Curatorial Department’s internet and intranet pages
Managing and ordering departmental supplies
Performing other clerical duties, such as maintaining exhibition files and photocopying
Assisting Curatorial Associates with selected logistics of exhibition and publication planning, including ordering materials, security permissions for use, producing final script documents, assisting with visual and audio aids for visitors of varying abilities and organizing schedules
Other duties as assigned
A successful candidate will have:
Four-year college degree (preferred) or Associate’s Degree with at least two years of experience in a demanding workplace
Relevant work or internship experience, ideally in a nonprofit environment
Proficiency in Microsoft Office Suite, including advanced command of Microsoft Excel (creating formulas, charts, and pivot tables)
Excellent spelling, grammar, and copyediting skills
High level of accuracy and attention to detail required
Ability to self-direct and efficiently multitask
Excellent interpersonal skills; comfort interfacing with the public
Dependability, reliability, and a strong work ethic
Experience in project management and scheduling a plus
Knowledge of Adobe Suite and/or Content Management Systems a plus
Knowledge of Spanish or Mandarin a plus
Excellent benefits package, including a defined benefit pension plan as well as a 401K savings plan.
HOW TO APPLY
Please email your resume and cover letter to the Museum of the City of New York Attention: Human Resources Department to email@example.com. To be considered, please include Administrative Assistant, Curatorial Affairs within the subject line of your email.
The Museum of the City of New York is committed to fostering a collaborative and respectful work environment with a staff as diverse as New York City and the audiences who are curious about learning more about its history and engaging in contemporary urban issues. Our staff members are dedicated to working towards a common goal: creating the most dynamic and inspiring city museum in the world.
The Museum of the City of New York is an equal opportunity employer. As such, the museum provides equal employment opportunity for all employees and applicants without unlawful discrimination with respect to age, citizenship status, color, creed, disability, ethnicity, gender identification, marital status, military status or veteran, national origin, political association, political/personal convictions, predisposing genetic characteristics, race, religion, sex, sexual orientation, socio-economic status, geographic location, philosophies, or any other classification protected by federal, state or local laws, in all employment decisions, including but not limited to recruitment, hiring, training, compensation, promotion, demotion, transfer, lay-off, and termination, and all other terms and conditions of employment. All employment-related decisions are based solely on relevant criteria including training, experience, and suitability.