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Administrative Coordinator, Curatorial - Jewish Museum

Administrative Coordinator, Curatorial - Jewish Museum

The Administrative Coordinator, Curatorial provides critical support to the Chief Curator and Senior Deputy Director for Program Administration and helps ensure the smooth day-to-day operation of the Curatorial Department. 

Founded in 1904 and located on New York City’s Museum Mile, the Jewish Museum is a museum at the intersection of art and Jewish culture for people of all backgrounds. The Museum maintains a unique collection of nearly 30,000 works of art, ceremonial objects, and media reflecting the global Jewish experience over more than 4,000 years. The Museum applies a contemporary lens to its exhibitions, which range from ancient to contemporary art. 

Responsibilities Include: 

Manage the Chief Curator’s calendar and travel schedule

Communicate on behalf of the Chief Curator internally to staff and externally to colleagues, donors, trustees, artists, and other members of the public 

Assist with preparations for trustee meetings and weekly curatorial department meetings 

Manage departmental intern recruitment, assignments and seating in collaboration with the Human Resources coordinator

In coordination with the Sr. Deputy Director for Program Administration, develop and monitor departmental budgets and professional development allocations

Make departmental purchases and reconcile the monthly invoices 

Maintain departmental invitation lists and manage RSVPs for events 

Collect requests for and distribute exhibition catalogues 

Coordinate meetings of the Board Exhibition Committee and Acquisitions Committees, including drafting and distributing agendas, taking and circulating minutes, and helping to prepare presentations

Orient new staff and interns to curatorial department policies and procedures

Track the status of exhibition and acquisition proposals and respond to proposals following curatorial review

Assist curatorial staff in preparing and updating exhibition checklists, drafting correspondence, processing loan requests and agreements, and responding to requests from other departments

Organize and submit Immunity from Seizure applications 

Input and update the Museum’s CRM system as needed

Help coordinate the annual Purim Ball and “Art Tour” fundraisers, and assist staff from other departments on other cultivation events for trustees, Museum Council members and patrons

Represent the Museum at openings of exhibitions, conferences and other events, as needed

Other duties as assigned

Requirements:

B.A. or M.A. degree in art history, museum management or administration or related humanities field

Professional/administrative experience in the form of temporary assignments/internships of one-two years

Broad knowledge of contemporary art, art history and interest in Jewish history and culture

Excellent organizational, written and verbal communication skills, and interpersonal skills

Knowledge of German, French, Spanish or Hebrew language a plus

Computer and digital media literacy

Knowledge of The Museum System, Net X, and Salesforce a plus

Ability to work nights on occasion

Send Resume with Cover Letter To:

Associate Director, Human Resources

The Jewish Museum

1109 Fifth Avenue

New York, NY 10128

Email: jobs@thejm.org 

Fax: 212.423.3232

The Jewish Museum is an Equal Opportunity Employer that is committed to building a culturally diverse staff and encourages applications from diverse candidates.