Curatorial Assistant - Dallas Museum of Art
The Curatorial Administrative Assistant provides professional administrative and research support to the following three positions:
The Margaret McDermott Senior Curator of the Arts of Africa, Pacific and Americas
The Ellen and Harry S. Parker III Assistant Curator of the Arts of the Americas
The Cecil and Ida Green Curator of Ancient and Asian Art
Organize and maintain schedule, contacts, and files for each curator
Serve as liaison to all museum departments on behalf of each curator, when required
Update and improve object records in permanent collection database and for the museum website
Compose, transcribe, copy, and format correspondence, exhibition checklists, and spreadsheets
Manage administration of outgoing and incoming loans program and related gallery work
Prepare expense receipts and serve as liaison with Accounting, facilitate budget reports, and maintain purchase order log
Make domestic and international travel arrangements including airline, hotel and ground transportation, and compile and verify itineraries for each curator and conservator
Assist in research on the permanent collection, and for exhibitions, publications, provenance, and acquisitions
Coordinate with office of Exhibitions, Design and Interpretation, Education, Publications, Marketing and Development as to relevant curatorial projects
Procure research materials on behalf of curators and outside scholars upon request
Prepare PowerPoint presentations for all curators for the purposes of, but not limited to, docent training, proposals for new exhibitions and new acquisitions
Maintain and archive files (electronic and hard-copy) according to museum standards for each curator
Assist curatorial volunteers and interns with their assigned projects as required
Handle incoming and outgoing telephone calls, email inquiries, and voicemail messages professionally and accurately
Receive and screen office visitors, and accompany them within the Museum when required
Assist in planning special events, facilitate patron and artist visits including processing invitations, guest lists, and RSVPs
Maintain and order office supplies
Other duties as assigned
Commitment to DMA Core Values:
ACT WITH INTEGRITY: BE OPEN, HONEST, AND ETHICAL.
COMMUNICATE OPENLY: BE CONSTRUCTIVE, TRANSPARENT, AND RESPECTFUL.
BUILD INCLUSIVITY: DIVERSE BACKGROUNDS MAKE US STRONGER.
JOIN FORCES: SUPPORT COLLABORATION AND UNITY.
WORK PASSIONATELY: BE FEARLESS, CREATIVE, AND SOLUTIONS DRIVEN.
EMBRACE AND DRIVE CHANGE: BE NIMBLE, THERE IS ALWAYS A WAY TO YES.
INVEST IN EACH OTHER: PURSUE LEARNING.
Education, Experience, and Certification
B. A. in Art History or a related discipline, with a demonstrated interest in one or more curatorial fields indicated
Two years administrative experience preferred
Ability to perform highly detail-oriented work with accuracy and strong organizational skills
Ability to multi-task at a fast pace and handle multiple requests from the curators and conservator
Experience writing and editing a variety of texts, including exhibition texts and labels desirable
Excellent computer skills, including the most recent versions of Microsoft Office applications - Word, Excel, PowerPoint, etc.
Experience working with TMS (The Museum System) desirable
Experience conducting object-based research, including bibliography, provenance, and exhibition history desirable
Ability to interact with supervisors, staff, patrons, dealers, artists, and trustees in a professional and considerate manner
Knowledge of methods and techniques used in record-keeping systems
Ability to maintain strict confidentiality
General administrative and project management skills
The Dallas Museum of Art is committed to building a culturally diverse staff and is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.
DMA Mission: The Dallas Museum of Art is a space of wonder and discovery where art comes alive.
The DMA will:
Place art and our diverse communities at the center around which all activities radiate.
Pursue excellence in collecting and programming, present works of art across cultures and time, and be a driving force in contemporary art.
Strengthen our position as a prominent, innovative institution, expanding the meaning and possibilities of learning and creativity.