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Development Associate, Special Events - MCNY

Development Associate, Special Events - Museum of the City of New York

The Development Associate provides support for the Special Events team within the Development Department.  This position mainly focuses on assisting with the Museum’s five major annual fundraising events, as well as several exhibition openings. Duties include processing gifts and creating reports from Altru, the database management system; assisting with the planning and execution of logistics of exhibition openings, and supporting the Special Events team by assisting with mailing of letters soliciting support, gift acknowledgements, invitation mailing, event logistics, and budget maintenance including expense accrual and the recording of income for all fundraising events.  

The Museum of the City of New York celebrates and interprets the city, educating the public about its distinctive character, especially its heritage of diversity, opportunity, and perpetual transformation.  Founded in 1923 as a private, nonprofit corporation, the Museum connects the past, present, and future of New York City.  It serves the people of New York and visitors from around the world through exhibitions, school and public programs, publications, and collections.

Roles and Responsibilities: 

Process all incoming and outgoing money for the Special Events Office including ticket orders, donations, in-kind gifts as well as all invoices from vendors

Generate acknowledgement letters to special event donors

Prepare invoices for special event pledges

Assist with the planning and execution of special events 

Conduct research on potential event leadership and on potential ticket and table buyers

Maintain special event solicitation and mailing lists and prepare them for mailings

Generate special event solicitation letters 

Address, stuff, seal, stamp, and mail special event solicitation letters and invitations

Maintain and update constituent information in the Museum’s database, Altru, as well as Special Event spreadsheets 

Assist the Director and Assistant Director of Special Events as needed

As needed, provide some phone coverage for the Museum President 

Some evening hours and weekend work is required


A successful candidate will have: 

Bachelor’s degree required 

Entry level, or up to two years’ experience in special events in a fundraising capacity

Excellent computer skills, including MS Office, and database knowledge, with Raiser’s Edge or Altru preferred

Excellent written and verbal communication skills 

Attention to detail, excellent organizational abilities, manage multiple deadlines 

Ability to handle sensitive information confidentially 

Self-starter with the ability to work independently and as part of a team 

Excellent people and customer relations skills 

Ability to work with diplomacy and tact at all times 

Ability to take initiative, multi-task, and work graciously in a fast-paced environment

Familiarity with the NYC fundraising environment a plus

A team player

BENEFITS

Excellent benefits package, including a defined benefit pension plan as well as a 401K savings plan.

HOW TO APPLY

Please email your resume and cover letter to the Museum of the City of New York Attention: Human Resources Department to jobs@mcny.org.   To be considered, please include Development Associate within the subject line of your email.  

The Museum of the City of New York is committed to fostering a collaborative and respectful work environment with a staff as diverse as New York City and the audiences who are curious about learning more about its history and engaging in contemporary urban issues. Our staff members are dedicated to working towards a common goal: creating the most dynamic and inspiring city museum in the world.

The Museum of the City of New York is an equal opportunity employer. As such, the museum provides equal employment opportunity for all employees and applicants without unlawful discrimination with respect to age, citizenship status, color, creed, disability, ethnicity, gender identification, marital status, military status or veteran, national origin, political association, political/personal convictions, predisposing genetic characteristics, race, religion, sex, sexual orientation, socio-economic status, geographic location, philosophies, or any other classification protected by federal, state or local laws, in all employment decisions, including but not limited to recruitment, hiring, training, compensation, promotion, demotion, transfer, lay-off, and termination, and all other terms and conditions of employment. All employment-related decisions are based solely on relevant criteria including training, experience, and suitability.