Museum Hue

Event Planner - OMSI

Event Planner - Oregon Museum of Science and Industry

The Event Planner serves as an organizer for all OMSI events. The position is responsible for the overall concept, layout and strategy for museum events including, but not limited to internally hosted events, as well as OMSI-hosted events held offsite. Events may include lectures, forums, workshops, conferences, classes, Science Pubs, member nights, and other similar functions.

Participate in programs/initiatives to enhance corporate culture, such as:

  • Working effectively with and supporting volunteers throughout the organization

  • Supporting OMSI's Total Guest Experience (TGE)/Customer Service mission & objectives in daily job performance, including diversity initiatives


Essential Duties & Responsibilities:

"Performing the following may involve driving to various locations outside OMSI's corporate headquarters:" 

  • Generate ideas for events aligned with OMSI's strategic vision, as well as educational, and financial goals.

  • Develop, plan, implement, evaluate and staff OMSI public-orientated special events that increase museum attendance, enhance visitor experience and retain members.

  • Work closely with Events team and both internal and external clients to determine scope of work, budget, design direction, presentation requirements and timeline.

  • Work with the events educator on conceptualization and development of educational content for OMSI events that maintains high standards of scientific accuracy and educational appropriateness.

  • Solicit and facilitate involvement of community partners in development and delivery of events, including educational partners and service vendors.

  • Work closely with Marketing to create promotional materials for OMSI events.

  • Update OMSI event calendar and provide event information to OMSI staff.

  • Prepare event budgets under the direction of the Director of Events.

  • Manage logistical support for OMSI events, including communication, travel planning, reimbursements, and contracts for venues and speakers/presenters.

  • Attend appropriate association events and event-related conferences.

  • This position is exempt, paid salaried

  • This position is regular full-time, scheduled for 40 hours/week.


Working Conditions:

  • Must work an adjusted work schedule as needed to meet the demands of the position, including occasional early mornings, evenings, weekends and sporadic overnight travel.

  • Physical Demands: 70% Sitting 25% Standing 5% Lifting/Carrying/Pushing/Pulling 40 Pounds  

  • Vision requirements include close vision (clear vision at 20 inches or less), distance vision (clear vision at 20 feet or more), color vision (ability to identify and distinguish colors), peripheral vision (ability to observe an area that can be seen up and down or to the left or right while eyes are fixed on a given point), depth and perception (three dimensional vision, ability to judge distance and spatial relationships), and ability to adjust focus (ability to adjust the eyes to bring an object into sharp focus).

  • Noise level ranges from moderate (examples: business office with computers and printers, light traffic) to loud (examples: metal can manufacturing department, large earth-moving equipment).


Secondary Functions: 

  • Other duties as assigned by the Director of Events.




  • Strong customer service skills.

  • Professional communication skills, both written and oral.

  • Excellent organizational, analytical and problem solving skills.

  • Strong time management skills.

  • Excellent attention to detail with a high degree of accuracy.

  • Strong presentation skills.

  • Proficient in Microsoft Office, including Word and Excel.

  • Ability to work independently as well as in teams.

  • Ability to work under pressure with flexibility.

  • Self-initiative to prioritize multiple tasks and meet deadlines.

  • Demonstrated leadership skills with the ability to promote teamwork and collaboration.

  • Demonstrated knowledge of event management

  • Thorough knowledge of office practices and procedures and business writing, working knowledge of accounting/budgeting principles, procedures and standards.

  • Strong presentation and public speaking skills and experience.

  • Understanding of confidentiality and protocol.



  • Knowledge of social media.

  • Marketing/promotion experience.

  • Nonprofit experience.

  • Museum experience.


Education & Work Experience:


  • Bachelor's Degree or equivalent combination of education and experience.

  • Minimum 1 year of coordination and project management skills.

  • Minimum 1 year of experience working with the public, formal and informal settings.

  • Minimum 3 years of experience in coordinating small and large scale events.



  • Experience working with volunteers.


Additional Requirements/Preferences; Including Licenses and Certifications:


  • Valid driver's license.

  • Pre-employment checks, such as criminal background check, reference checks, and requirements in the MVR Policy including passing Motor Vehicle Record (MVR) check.