Events Manager - President Lincoln’s Cottage
The Events Manager serves as an informed and friendly ambassador for President Lincoln’s Cottage, responsible for its award-winning events program. The Events Manager manages the planning, marketing, inquiries, site visits, contracts, finances, event oversight, and all other details associated with internal development events and external corporate and private events, including weddings. The Events Manager reports directly to the Director of Development (DoD) and supervises a part-time, hourly Events Associate. Work is commonly outside of normal business hours, requires seasonal shifts in schedules, and will include work on occasional weekends and holidays.
Oversee all aspects of internal and external events including staff scheduling, events calendar, and event logistics.
Cultivate and manage vendor relationships, including conducting site visits, and ensure vendor compliance with all site use policies.
Manage client relationships with a focus on professionalism and exceptional customer service.
Oversee inquiry, site visits, contract negotiations, payment processing and acknowledgments, event logistics, and day-of coordination.
Develop and implement sales strategy, marketing plans, and materials for site rental program.
Maintain and update site rental documents including contracts, preferred vendor lists, and policies and procedures for site use.
Develop and coordinate internal fundraising events with the development and programmatic teams.
Actively monitors vendors and guests during events. Protects the National Monument and adjacent historic landscape and structures by ensuring strict adherence to site policies and procedures.
Assists in monitoring security (buildings, grounds) and ensuring visitor safety, responding calmly and professionally to emergencies and promptly notifying supervisor and/or other appropriate staff of incidents or unsafe conditions.
Works collaboratively with the Visitor Services Manager and Senior Preservationist, to ensuring ongoing and scheduled preservation and programs and scheduled events are coordinated to minimize disruptions and maximize results.
Actively participates in the site’s budgeting and budget reporting processes.
Accurately convey the site’s history and sense of place for visitors, so they may better understand and appreciate the site within historical and contemporary
Convey the mission of President Lincoln’s Cottage, including knowledgeably sharing information on upcoming programs and initiatives.
Other duties as assigned.
At least 3 years’ experience in wedding coordination, special events, or other aspects of the hospitality field preferred, including customer service experience and experience dealing with clients, vendors and guests in sophisticated and complex social settings.
Previous experience in a historic, museum, or other cultural setting a plus.
Effective and engaging interpersonal skills. Excellent verbal and written communication skills (bilingual fluency a plus).
Basic problem-solving skills, including issue identification and prioritization.
Excellent attention to detail.
Ability to collaborate and achieve positive results with general supervision.
Demonstrated ability to engage effectively with a variety of internal and external stakeholders, including culturally diverse audiences, patrons and guests.
Entrepreneurial spirit and skill set a plus.
Ability to work weekends, holidays and evenings.
Minimum physical requirements include but are not limited to: Ability to stand or be active for periods up to 10 hours; walk over uneven terrain; climb stairs; lift up to 50lbs.
BA or equivalent work experience required; studies in hospitality- or site-related fields a plus.
Please send cover letter, resume, and three professional references to firstname.lastname@example.org with the subject line “Events Manager – President Lincoln’s Cottage.”