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Executive Assistant - Alliance of Artists Communities

Executive Assistant - Alliance of Artists Communities

Join this small but mighty team that works with the global field of residencies to provide extraordinary experiences for any artist. Believing that the cultivation of new art and ideas is essential to human progress, the Alliance's mission is to advocate for and support artists communities, to advance the endeavors of artists.

The Alliance of Artists Communities is an international nonprofit association, providing services to more than 400 organizational and individual members working in the field of artist residencies. Based in Providence, RI, the Alliance conducts research about artist residencies, hosts an annual conference and professional development convenings throughout the year, manages several grantmaking programs, offers a variety of consulting services, develops informational tools about the field, and advocates on behalf of artist residencies and artists. Founded in 1991, the Alliance maintains a staff of 4-6 employees on-site and a national Board of Trustees.

In this new position, the Executive Assistant will provide critical support to the Alliance team. The ideal candidate will balance the external vision of a broad-reaching organization with the internal mechanics of a small nonprofit. The busy environment requires sharp attention to detail, strong communication skills and a positive attitude. The Alliance is dedicated to building a culturally diverse and pluralistic staff and board. People of color and individuals with disabilities are strongly encouraged to apply.

EXECUTIVE ASSISTANT 
(part-time / 20-30 hours weekly / $15-$18 per hour)

DUTIES AND RESPONSIBILITIES

  • Coordinate and manage all aspects of the Executive Director's calendar. Ensure Executive Director is well prepared for meetings and equipped with information required for meetings, presentation and travel.

  • Arrange travel for Executive Director, including procuring reservations as needed.

  • Take and edit accurate meeting minutes; compile agenda items; arrange meeting details and communications; follow-up as necessary.

  • Support development by contributing to communications with donors and funders.

  • Prepare correspondence, communications, select committee meeting minutes, presentations, and agendas.

  • Organize and follow up on program status updates internally and externally, and flag items of importance or concern. Ensure completion of tasks, where appropriate.

  • Provide general administrative office support.

  • Support the coordination of event details (annual conference, Emerging Program Institute, and three annual Board meetings) and collaborate with other staff members involved in related work.

  • Assist in the implementation of research projects and reports as needed.

The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities of this job. Other duties may be assigned.

PREFERRED QUALIFICATIONS + TRAITS

  • 2+ years of relevant nonprofit experience, preferably in a senior administrative support capacity; or 3+ years experience in hospitality industry

  • Meticulous attention to detail and excellent organizational + time-management skills

  • Must be able to meet deadlines, handle confidential data, proofread for accuracy, work independently and as a member of a team.

  • Proficient computer skills

  • Compelling writer

  • Calm demeanor with a sense of humor

  • Demonstrated high-level ability to perform thoughtfully and effectively in a fast-paced, collaborative environment, exercise excellent judgment, and maintain collegiality and professionalism at all times

COMPENSATION: Hourly, $15-$18 per hour / 20-30 hours weekly

BENEFITS: Part-time benefits include: paid holidays, accrued vacation + sick time, travel 1-3 times annually, growth opportunity. True joy in working in the arts!

The Alliance of Artists Communities is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, or genetic information.

TO APPLY, please click on the link here: https://www.artistcommunities.org/executive-assistant to upload your cover letter and resume or CV, along with a writing sample. No phone calls, please.

Examples of relevant writing samples include: institutional communication, blog article, essay, planning document/email, summary.