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Individual Giving & Special Events Manager - BBG

Individual Giving & Special Events Manager - Brooklyn Botanic Garden

The Individual Giving & Special Events manager is part of a 15-person department at Brooklyn Botanic Garden (BBG) that is responsible for raising $6 million+ in annual operating support from a variety of funding sources. This position reports to and works in partnership with the director of Individual Giving & Special Events to raise approximately $800,000–$1.3 million annually through a series of fundraising and cultivation events and annual appeals. 

S/he is expected to play an active role in growing the Garden’s income and donor base, strengthening the overall donor pipeline, and raising the profile of the Garden through well-planned, innovative fundraising events and appeals. The manager ensures excellent donor stewardship in these areas and has regular contact with staff at all levels throughout the institution, as well as with a wide range of volunteer committee members, businesses, vendors, and donors associated with fundraising events. S/he is the primary contact working with the outside event vendors hired to support gala pre-production and production. In coordination with the director, s/he helps oversee Individual Giving for donors up to $1,000, which includes the Year End Appeal and Spring Appeal and kicking off additional giving initiatives. 

RESPONSIBILITIES:

Manage annual Individual Giving solicitations, including Year End and Spring Appeal in letter and digital formats, from concept to design, printing and mailing. In partnership with the director, develop new multichannel strategies for income generation in Individual Giving (i.e. monthly giving program, additional giving appeals). 

Assist with the planning and production of all BBG fundraising events. 

Special Events include the Gala, After Party, Harvest Dinner, Beer & Bocce Benefit, cultivation events, and the implementation of a pilot additional family fundraiser.

Responsibilities include but are not limited to: selecting event themes; coordinating invitation designs and production; pre-event and post-event mailings; working with outside vendors; overseeing accurate data processing of ticket responses and contributions; overseeing production of all event-related printed materials and creation of ticketing websites; coordinating event-related staffing and volunteers; ensuring the success of overall event logistics and positive donor relations.

Work with the director on budget development and income/expense monitoring. Ensure efficient use of resources by staff, volunteers, and vendors/consultants, and that income and expense goals are met. Develop cost-efficient, creative, and effective ways of increasing net revenue. Monitor progress toward projected goals; provide regular assessment/analysis and troubleshooting as needed. Ensure a high degree of accuracy and accountability.

Conceive and execute income-generating strategies for fundraising events, including sponsorship and underwriting solicitation, peer-to-peer solicitations, ticket sale strategies, and ancillary fundraising activities such as gift bag, raffle/auction, and other event-related in-kind donations. Oversee online auction as primary contact with partner (Charitybuzz) and procure excellent auction lots.

Develop and monitor mailings, cultivation, events, and publications reports and tracking systems and ensure maintenance of clear, complete, and up-to-date records and reports for donors, events, and prospects utilizing Raiser’s Edge queries and exports, Excel spreadsheets and Crystal Reports. 

Effectively execute gift processing, including gift data entry, gift coding, donor notification, and gift source research, and ensure gifts are accounted for correctly and reconciled with the business office.

Maintain strong relationships with departments institution-wide to ensure the success of shared projects and goals, in particular: Communications, Design, Operations, Finance, Horticulture, Visitor Services, Volunteers, Security, and other key program areas. Maintain exemplary relationships with the Garden’s on-site caterer and outside vendors.

Play active role as part of larger Development team to support donor cultivation, special events, and membership on-site sales, and strategize new ways to increase revenue. 

Perform other related duties or special projects as directed.


Qualifications:

Bachelor’s degree preferred

2–3 years development experience; prior event planning and/or major gifts experience highly desired 

Excellent organizational and donor-relations skills, professional writing ability, supervisory experience, and attentiveness to detail while meeting multiple deadlines 

Proficiency in Microsoft Word, Excel, PowerPoint, and Raiser’s Edge software or similar database system; plus an affinity for technological advances and the creation and maintenance of systems

Background or strong interest in cultural institutions, environment, education, and/or science preferred 

Enthusiastic, energetic team player able to work independently behind the scenes, as well as interact closely with trustees, donors, staff, and guests at all levels 

Ability to work evenings and occasional weekends to help meet pressing deadlines and support events during the Garden’s peak seasons (September–October; March–June)

Ability to lift and carry event materials as needed

How to Apply:

Apply online at bbg.org/about/careers. No telephone calls for position inquiries, please. Applicants with disabilities who need assistance with the online system may contact hr@bbg.org.

Brooklyn Botanic Garden is an Equal Opportunity/Affirmative Action employer.