Museum Hue

Institutional Giving and Grants Manager - Cool Culture

Institutional Giving and Grants Manager - Cool Culture

Cool Culture is seeking an experienced and proven Institutional fundraiser who will identify, cultivate and raise funds from foundations, corporations, government sources and elected officials. The Institutional Giving and Grants Manager will be responsible for managing a $1.5 million portfolio. The position will involve coordination among development and program staff to gather information into varied proposal formats in a timely fashion to meet application and reporting deadlines. A successful candidate will bring a high level of organization and motivation and an ability to learn quickly and produce high quality work under tight deadlines. The position is full-time and reports to the Director of Development.

Key Responsibilities

  • Work in collaboration with Executive Director, Director of Development and Cool Culture staff to identify organizational fundraising needs, evaluate assets, and develop a grants strategy to support long-term growth as outlined in strategic plan;

  • Research, draft, edit, proofread communications (including letters of interest, proposals, and funder reports) in a timely manner – this includes developing new language as programming evolves;

  • Build strong working relationships with program and finance staff and collect information to independently develop proposals, budgets and reports;

  • Coordinate, attend, and prepare senior leadership for meetings with donors and prospective donors;

  • Maintain calendar of grant deadlines and submissions, and track progress towards revenue goals;

  • Track current grants to assure compliance with reporting requirements, reporting deadlines, and priority updates;

  • Update existing processes, and build new systems as needed, to manage grant-related deadlines, deliverables, and reporting, as well as tracking restricted funding;

  • Incorporate regular research for ongoing and future funding opportunities into weekly and monthly work plans, and develop and maintain processes for long-term prospect management;

  • Update database and tracking systems with pertinent information, correspondence and documents related to funders and prospects;

  • Coordinate site visits with funders and prepare materials for funding meetings;

  • Learn and amass knowledge of the early childhood education, family engagement and arts and cultural fields;

  • Co-manage Development Assistant, including onboarding/training, delegating projects and tasks, and managing overall workflow;

  • Assist with UnGala coordination and other Development events as needed;

  • Play a lead role in conceptualizing and managing collaborative projects that impact the Development team and the organization as a whole.


  • Minimum 3 - 4 years successful grant management experience in a nonprofit setting and 5 - 10 years of total professional experience strongly preferred;

  • Knowledge of youth, education arts and culture, social justice and equity principles preferred;

  • Experience working with lobbyists on the local, state, and national level preferred;

  • Genuine interest in playing a critical role on a small and dynamic team;

  • Demonstrated ability to produce successful fundraising outcomes and meet multiple fast-paced timelines;

  • Ability to juggle multiple tasks and reprioritize within a rapidly changing environment;

  • Self-starter, organized, disciplined and highly detail-oriented;

  • Excellent interpersonal skills and ability to work both individually and as part of a team;

  • Excellent oral and written communication skills;

  • Commitment to social justice and passion for Cool Culture’s mission;

  • Flexible personality with sense of humor strongly preferred;

  • Bachelor’s degree required, Master’s degree a plus.

Cool Culture is an Equal Opportunity Employer. Women and People of Color are strongly encouraged to apply. This position is open until filled. Please feel free to visit us at

How To Apply

To apply, please submit (1) resume, (2) grant writing sample, (3) salary requirements, and (4) cover letter including answers to the three questions listed below to: Roseann Evans, Director of Development,

1. Tell us about a time when you successfully managed grant fundraising. This means any situation where you responsible for grants administration/management or grant writing at a nonprofit organization. What was the outcome of your work? How much did you raise? 150 words max.

2. The Grants Manager position will be absolutely critical to Cool Culture's success, and will have a substantial impact on the cultural exposure of thousands of families, as well as impacting Cool Culture's development towards being a sustainable organization. What makes this sort of role the right investment for you to make in your career at this time? 150 words max

3. Does your track record include proposal writing and/or reporting on large federal

grants (e.g., National Endowment of the Arts, Institute for Museum and Library Services, National Science Foundation)?

4. OPTIONAL. Is there anything else you would like to tell us about yourself or your

candidacy for this role? Feel free to provide links.


Founded in 1999, Cool Culture is a New York City-based nonprofit that aims to amplify the voices of families and strengthen the power of historically marginalized communities through engagement with art and culture, both within cultural institutions and beyond. To achieve these goals, Cool Culture partners with 90 cultural institutions, and over 400 Early Childhood Centers and Department of Education schools. Currently, we reach 50,000 diverse New York City families each year. Cool Culture programs center upon art, cultural engagement and social justice as a channels for:

●       Building awareness, cultural equity and collaborative relationships

●       Strengthening family engagement and community well-being

●       Stimulating early childhood education

●       Activating leadership within our communities

Cool Culture is an outcomes-driven organization. We are a small and resourceful team that wear multiple hats. As a staff, we seek clear direction while also being comfortable with ambiguity, and understand the importance of being agile and nimble in achieving our mission. For more information about Cool Culture, please visit: