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Junior Accountant Rubin Museum

Junior Accountant - Rubin Museum of Art

The Rubin Museum of Art is a dynamic environment that stimulates learning, promotes understanding, and inspires personal connections to the ideas, cultures, and art of the Himalayas.

Now in its second decade, the Rubin has welcomed over 200,000 visitors in the past year and has a growing membership of more than 4,000 households.

Within its five floors of galleries are several long-term rotating installations drawn from the permanent collection as well as frequent short-term exhibitions that are more broadly conceived. The Rubin’s collection includes over 3,500 objects spanning more than 1,500 years up to the present day. Renowned for its quality and depth, the collection focuses on art from the Tibetan Plateau and is broadened by a significant number of important examples from surrounding regions.

The Rubin presents films, performances, and on-stage conversations as well as a robust roster of other educational initiatives. The ground floor anchored by its magnificent staircase is free and open to all visitors and provides a lively nexus for conversation, shopping, refreshment and dining.

About the Position

The Junior Accountant is a full-time non-exempt position and the incumbent will be responsible for all aspects of auditing, entering and maintaining logs of cash receipts from revenue in admissions, box office, the shop, and membership. The Junior Accountant will assist and serve as a backup for processing credit card purchases and placing orders for supplies, and will assist with the monthly and quarterly close of accounting cycles.  The Junior Accountant is a member of the five-person Finance department team.

The incumbent will report to the Assistant Manager of Finance.

RESPONSIBILITIES:

Prepares journal entries for revenue processed by Admission, Shop, Group Visits, Membership and Box Office.

Performs monthly reconciliation for credit card merchant accounts.

Performs system reconciliations of selected revenue streams against systems used by Admissions, Box Office, Membership, Group Visits and Shop, and prepares the pertaining journal entries.

Reviews purchasing order requests to ensure proper coding and authorization, follows up with staff and vendors to resolve discrepancies and pending items.

Assists in the preparation of requests for recurring payments.

Serves as back-up person for processing credit card purchases and placing orders for supplies

Assists the Finance team for monthly, quarterly and yearly processes and compliance. 

Performs other duties as assigned.

Qualifications:

Bachelor’s degree in accounting, finance or relevant field is required.

Excellent written and oral communication skills a plus.

Excellent interpersonal skills, the ability to work well under pressure and in a friendly and professional manner preferred. 

Detail-oriented and highly organized.

Knowledge of QuickBooks, ACME, Raiser’s Edge is a plus

Proficiency in the use of Microsoft Office Suite (Excel, Outlook, and Word) is required.

The Rubin Museum offers a competitive salary and excellent benefits. 

Please provide the following as part of your application: 

Complete resume. 

A cover letter addressing both your interest in the Rubin Museum and your qualifications for this position. 

Application: 

Indicate “Junior Accountant” on the subject line of email, or in the body of cover letter.

Applications in electronic format preferred, and accepted at jobs@rubinmuseum.org   

Mailed applications – Head of Human Resources, Rubin Museum of Art, 150 West 17th Street, New York, NY 10011