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Manager, External Affairs Events & Membership - The Rubin Museum of Art

Manager, External Affairs Events & Membership - The Rubin Museum of Art

About the Museum

The Rubin Museum of Art is a dynamic environment that stimulates learning, promotes understanding, and inspires personal connections to the ideas, cultures, and art of the Himalayas.

Now in its second decade, the Rubin has welcomed over 200,000 visitors in the past year and has a growing membership of more than 4,000 households.

Within its five floors of galleries are several long-term rotating installations drawn from the permanent collection as well as frequent short-term exhibitions that are more broadly conceived. The Rubin’s collection includes over 3,500 objects spanning more than 1,500 years up to the present day. Renowned for its quality and depth, the collection focuses on art from the Tibetan Plateau and is broadened by a significant number of important examples from surrounding regions.

The Rubin presents films, performances, and on-stage conversations as well as a robust roster of other educational initiatives. The ground floor anchored by its magnificent staircase is free and open to all visitors and provides a lively nexus for conversation, shopping, refreshment and dining.

About the Position

The Manager, External Affairs Events and Membership will lead the Rubin Museum’s major fundraising events and a full slate of cultivation and stewardship gatherings for donors, members, press, and other key external audiences. The Manager will also lead the Rubin’s membership group of young professionals -- Visionary Circle and its Leadership Circle.  

This is a great opportunity for a candidate with events experience and relationship-building skills who is ready to move into a role requiring greater leadership.

The incumbent will report to the Senior Manager, Membership and Development Operations.

Responsibilities:  

  • Creates compelling and successful fundraising events with Senior Manager, Membership and Development Operations, Director of External Affairs, and other key leaders, including at least 2-3 fundraising receptions and dinners a year.

  • Collaboratively develops goals and visions for dozens of special cultivation and stewardship events for members, donors, and press, including a Members Reception, receptions for major donors, press previews, and more.

  • Manages donor relations, messaging, and invitation lists.

  • Creates giving pyramids and fundraising targets.

  • Solicits supporters and partners with Executive Team members and Board members on their solicitations.

  • Collaborates with the Rubin’s Special Events team, which oversees logistics, catering, and many of the aspects of managing larger on-site events at the Rubin. Executes smaller events personally and in collaboration with other museum departments.

  • Develops invitations, web content, and communications copy.

  • Liaises with event participants, including: managing RSVPS, seating arrangements, acknowledgements, and more.

  • Coaches volunteers and staff who work at Rubin events.

  • Analyzes event outcomes and crafts recommendations for the future.

  • Leads Visionary Circle, the Rubin’s young professionals membership group (21-45 years of age), and its Leadership Council.

  • Sets and achieves goals to expand the group.

  • Develops and executes strategies to recruit, cultivate, solicit, retain and engage Visionary Circle and Leadership Council members.

  • Meets with and schedules meetings for at least 20 Visionary Circle and Leadership Council members a year.

  • Forges partnerships with like-minded and allied young professionals groups.

  • Drafts and sends communications with Visionary Circle and Leadership Council members.

  • Researches donors and prospects.

  • Manages budgets, including revenues and expenditures.

  • Inputs and maintains high quality of quantitative and qualitative information in Raiser’s Edge.

  • Contributes to a culture of philanthropy.

  • Assumes other duties as assigned.

Qualifications:

    • Bachelor’s degree required.

    • 3-5 years of experience in a non-profit setting, preferably with donor experience or other relevant customer service experience.

    • Must have excellent written, verbal, and interpersonal skills.

  • Must have superb time management skills; be detail-oriented; highly organized and be able to handle multiple tasks, adhere to deadlines and work independently and as part of a team.  

  • A motivated self-starter who is flexible, courteous and tactful in dealing with fellow colleagues and external audiences.

    • Creative, resourceful, entrepreneurial mindset, with roll up your sleeves mentality.

  • Ability to act with diplomacy and discretion at all organizational levels and across departments, including maintaining confidentiality.  

  • Ability to work select mornings before the Rubin opens, evenings, and weekends.

  • Passion for the Rubin Museum, art of the Himalayas, New York City cultural organizations, Buddhism or Asian philosophies and worldviews a plus.

  • Proficiency in Microsoft, Excel/Word/PowerPoint; Raisers Edge or other donor databases.

Salary: Low $60,000s commensurate with experience.

The Rubin Museum offers a generous and competitive benefits package.

Please provide the following as part of your application:

• Complete resume.

• A cover letter addressing both your interest in the Rubin Museum, and your

  qualifications for this position.

Application:

  • Please indicate Manager, External Affairs Events & Membership on Subject Line of email or in body of cover letter.

  • Application in electronic format preferred, and accepted at jobs@rubinmuseum.org

Mail application to the attention of: Head of Human Resources, Rubin Museum of Art, 150 West 17th Street, New York, NY 10011.