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Project Manager, Exhibitions Crystal

Project Manager, Exhibitions - Crystal Bridges Museum of American Art

Full Time

Crystal Bridges transforms lives through experiences that encourage the discovery of new ideas, expanded dreams, and inspired actions. We are seeking an experienced Project Manager, Exhibitions to join our team and help activate these inspiring goals.

Position Overview

The Project Manager, Exhibitions acts as a catalyst and is an integral member of the Crystal Bridges team. S/he is a forward thinker who manages the creative development and implementation of Crystal Bridges’ major re-installations and temporary exhibitions, and organizes their travel to additional venues. S/he collaborates with—and deftly steers—internal teams and external partners in the presentation of large-scale exhibitions, providing access to art to all.

The duties of this position are complex in nature, and the ideal candidate must be experienced, professional, positive, proactive, highly organized, an excellent problem solver, and have the energy and ability to balance multiple tasks. The position requires outstanding communication skills, considerable diplomacy, a sense of humor, and the ability to motivate and engage a wide variety of colleagues and outside partners.

The Project Manager, Exhibitions collaborates with teams to develop new exhibitions and travel them, and adapt exhibitions organized by others. S/he facilitates the exhibition development process, contributes process improvements, and ensures that numerous day-to-day details of multiple, overlapping projects are accomplished. Key responsibilities include adapting and facilitating review of exhibition contracts; creating, tracking and maintaining multiple project schedules; pulling together and organizing exhibition contents to share with venues and providing them with timely information and support; processing and organizing project invoices and documents; developing and tracking multiple budgets, and facilitating each projects’ forward movement. S/he keeps colleagues informed about any issues or changes in project scope, and insures all communications are clear, timely, helpful, and documented.

This position will require some travel to meetings, conferences, partner institutions, or other locations.

Principal Responsibilities (Essential Functions)

  • Steers creative teams in the development and implementation of major exhibitions and re-installations

  • Facilitates positive, enjoyable and productive meetings

  • Schedules timely meetings, books meeting rooms, prepares agendas (with assistance from the department administrative assistant)

  • Develops, communicates, and tracks project schedules and budgets in a timely manner

  • Tracks spending against project budgets, makes suggestions for keeping projects under or on budget, and ensures expenditures are necessary, reasonable, and in support of the museum’s objectives; flags and resolves potential budget issues

  • Provides timely prompts to team members, and brings schedule slippage and roadblocks to the attention of the Director of Exhibitions

  • Adapts contracts and facilitates their timely review

  • Manages logistics and provides customer service for multiple, overlapping outbound traveling exhibitions and works with venues to ensure obligations are met in an appropriate and timely manner

  • Collaborates with internal colleagues to assemble exhibition prospectuses and project contents (i.e. texts, interpretives, a/v media, and design plans) and provides them to venues in a cohesive, easily understandable and actionable package

  • Answers inquiries via phone and email in a prompt, professional manner

  • Organizes, maintains and archives project files and exhibition documentation

  • Works with department assistant to process project-related invoices and payments

  • Performs other duties as assigned

Minimum Qualifications

Education, Training:

  • Associate or Bachelor’s degree in art history, museum studies, arts or business  administration, communications, or equivalent degree/experience is required.

  • Proven experience and success in project management and in meeting deadlines within fast-paced working environments is required.

  • Demonstrated experience with accounting and project management software is required.

  • Demonstrated knowledge of current practices in exhibitions management is required.

Work Experience:

  • At least two years demonstrated project management experience in museum or gallery exhibitions (leading and facilitating teams, developing and tracking budgets and schedules, reviewing and finalizing contracts, organizing and facilitating meetings) is required.

  • Additional experience in accounting, project management, other museum work or other related work experience is strongly preferred.

Skills and Abilities:

  • Ability to provide creative team leadership resulting in innovative project outcomes

  • Flexibility, creativity, a positive attitude, and a good sense of humor

  • Proficiency in Microsoft Office applications: Word, Excel, and PowerPoint is required. Experience with Microsoft Project and other scheduling software is strongly preferred.

  • Experience with or the ability to quickly learn specialized software systems is required, including TMS, EMS, PowerPlan, Tableau, and Financial Edge.

  • Professional and approachable, with excellent communication, organizational, and interpersonal skills

  • Highly organized and detail oriented

  • Ability to give and receive constructive feedback, and facilitate frank and honest communication with colleagues at any level

  • Ability to work successfully independently, and together with a diverse groups of internal and external colleagues

  • Ability to effectively delegate tasks to department assistant, interns and volunteers

  • Willingness and flexibility to work weekends and evenings, and adjust hours to achieve successful and timely project outcomes

  • Ability to effectively multitask in a fast paced, ever-evolving work environment

  • Ability to understand and maintain the highest levels of confidentiality and discretion

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

  • Physical demands:  Occasionally, while performing the duties of this job, the employee may be required to travel independently.  In the work environment described below, position requires working at a desk and utilizing a computer and a telephone for prolonged periods of time and good eye/hand coordination. Vision abilities required by the job include close and distant vision. When not in the office, the person in this position will require the capability to move and be present in galleries during construction, installation and deinstallation, and be able to navigate through different Museum buildings and on the trails and grounds. When working in public spaces and galleries, physical stamina is needed to lift and carry supplies, and at times, assist with installation of labels, objects, and other exhibition related elements.

  • Work environment:  Work will be performed in an office environment, museum spaces, outdoors, and in the communities served.  When not in the office, the employee will be spending extensive amounts of time in the museum buildings, grounds, galleries, and library. The noise level in the Museum work environment is usually low to moderate. Outside weather conditions can be mild, dry, hot, cold, and wet.

Application and Additional Information

Application

To be considered for this position, please apply through this posting. Applications must be complete and include a resume and cover letter.

No phone calls please.

The successful candidate will be required to pass a routine background and consumer credit check and drug screen. 

EQUAL OPPORTUNITY STATEMENT

Crystal Bridges is committed to creating an institution that reflects the diversity of our region and nation. We are especially mindful of those in our community impacted by inequity due to ability, language, class, age, gender, religion, sexuality, race and ethnicity, and are working diligently to address perceived and real barriers that keep anyone from fully experiencing the museum as a guest, volunteer, or employee. To achieve true reform, we must have a diverse, highly qualified team. Crystal Bridges is proud to be an equal opportunity employer, and is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

We actively encourage minority candidates to apply for this position.

Museum Overview:

Crystal Bridges is a museum of American Art located in Bentonville, Arkansas. We explore the unfolding story of America by actively collecting, exhibiting, interpreting and preserving outstanding works that illuminate the American heritage and artistic possibilities.

We are passionate about transforming lives through experiences that encourage the discovery of new ideas, expanded dreams and inspired actions.

As an employee at Crystal Bridges Museum of American Art, you will be empowered to think creatively, ask questions, and make suggestions to help move the institution forward. Apply.