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Special Events Associate - Jewish Museum

Special Events Associate - Jewish Museum

The Special Events Associate will provide essential administrative and logistical support for all fundraising and other events produced by the Special Events Department, including the Purim Ball, Art and Design Tour, exhibition openings, New York Jewish Film Festival Opening, and donor receptions and dinners. The Associate will also assist with other internal events across Museum departments as well as external rental events, as required.

Department:Special EventsReports to:Senior Director of Special EventsDate posted:April 8, 2019FLSA Status:Non-ExemptSchedule:Full-Time

Responsibilities:

  • Maintain all Special Events donor records in Salesforce

  • Develop mailing lists and help coordinate print and digital mailings

  • Serve as main point of contact for event registrants, manage guest responses, create check-in lists

  • Process payments, issue donor acknowledgments, receipts, and invoices

  • Assist with the production of event related materials, including print and digital invitations and programs; compile donor listings

  • Provide essential support on the annual Purim Ball gala, working closely with outside events firm on list management, mailings, and tracking revenue

  • Provide essential support on the annual Art and Design Tour

  • Work with external vendors such as mail house, caterers, and event producers

  • Perform event sales analysis

  • Schedule planning meetings, prepare hand-out materials, arrange refreshments, take minutes

  • Monitor expenses

  • Assist with donor research

  • Maintain department archives, office supplies and beverage inventory

  • Provide back-up support for the rental program, when required

Requirements:

  • Exceptional computer skills—proficiency with Word, Excel, and PowerPoint is essential; knowledge of Salesforce and ticketing software desirable; experience with databases and mail merges required

  • Keen attention to detail with outstanding proofreading ability is essential

  • Must be highly organized and able to multitask and prioritize in a high-pressure environment

  • Strong interpersonal skills and professional demeanor

  • Tact and diplomacy

  • Excellent written and verbal communication skills

  • Flexibility for significant amounts of evening hours during peak times; can also require some weekend hours

  • Prior experience in special events at a major cultural institution a plus

Send Resume with Cover Letter To:

jobs@thejm.org

or fax: 212.423.3232

or mail:

Associate Director, Human Resources
The Jewish Museum
1109 Fifth Avenue
New York, NY  10128

The Jewish Museum is an Equal Opportunity Employer.