Museum Hue

Staff Accountant II - OMSI

Staff Accountant II - Oregon Museum of Science and Industry

The Staff Accountant II is responsible for specific accounting tasks in support of the Accounting team, and special projects as assigned. Primary accounting tasks include the preparation of month-end journal entries, the review and verification of daily deposit transactions, and the reconciliation of various general ledger, income, and expense accounts. The Staff Accountant II should be fully knowledgeable of the accounting software being used and be capable of performing a month-end close. This individual will work closely with all areas of the museum on accounting issues.


Participate in programs/initiatives to enhance corporate culture, such as:

  • Working effectively with and supporting volunteers throughout the organization.

  • Supporting OMSI's Total Guest Experience (TGE)/Customer Service mission & objectives in daily job performance, including diversity initiatives.


Essential Duties & Responsibilities: 

  • Prepare assigned month-end journal entries

  • Prepare reconciliations of general ledger accounts as assigned, resolve problems, and make adjusting journal entries. Daily revenue review and upload

  • Prepare monthly internal summary earnings statements

  • Supports grants accounting, including preparation and timely submission of financial reports to granting organizations

  • Prepare monthly grant reports for Finance and Museum use, including time & effort payroll reports

  • Support Accounts Payable with entry of "Rush Checks" and manual checks, as needed

  • Assist in preparation of year-end audit schedules and work closely with the outside auditors during the annual audit

  • Cross-train in Accounts Payable, Accounts Receivable, and Payroll

  • This position is exempt, paid salaried

  • This position is regular full-time, scheduled for working 40 hours/week


Working Conditions:  

  • Physical Demands: 95% Sitting 4% Standing 1% Lifting/Carrying/Pushing/Pulling 20Pounds

  • Vision requirements include close vision (clear vision at 20 inches or less), distance vision (clear vision at 20 feet or more), color vision (ability to identify and distinguish colors), peripheral vision (ability to observe an area that can be seen up and down or to the left or right while eyes are fixed on a given point), depth and perception (three dimensional vision, ability to judge distance and spatial relationships), and ability to adjust focus (ability to adjust the eyes to bring an object into sharp focus)

  • Noise level ranges from quiet (examples: library, private office) to moderate (examples: business office with computers and printers, light traffic)


Secondary Functions: 

  • Support Federal grant reporting, and grant fund draw-downs

  • Review restricted grant activity to ensure compliance with grant terms

  • Prepare various financial reports as requested to include the annual ASTC survey and the calculation of Federal indirect cost allocation. Prepare Federal Census reports as needed

  • Special projects and other duties as assigned by the Accounting Manager or VP of Finance and Administration




  • Strong presentation skills.

  • Excellent organizational, analytical and problem solving skills.

  • Ability to exercise initiative and good judgment in anticipating problems before they arise.

  • Excellent attention to detail with a high degree of accuracy.

  • Proficient in Microsoft Office, including Word, Excel, and PowerPoint.

  • Ability to work independently as well as in teams.

  • Demonstrated people management skills.

  • Proven time management skills.

  • Ability to work under pressure with flexibility.

  • Ability to effectively manage and track multiple projects simultaneously, prioritize, work well under pressure with a high degree of accuracy, and meet stringent and overlapping deadlines.

  • Demonstrated skills in teamwork and collaboration with colleagues, with varied skills and responsibilities meeting individual, departmental and organizational deadlines.

  • Demonstrated excellent interpersonal, written and verbal communication and customer service skills to work effectively with people of diverse talents and backgrounds.

  • Knowledge of Grant Accounting, reconciliations, and submissions.

  • Grant reporting and A-133 requirements.

  • Strong computer skills including advanced knowledge of spreadsheets and accounting software

  • Understanding of confidentiality and protocol.



  • Familiarity with nonprofit accounting.

  • Familiarity with restricted, grant accounting.

  • Museum experience.

  • Experience in Financial Edge, or other database program.

  • Experience in Raiser's Edge, or other database program.


Education & Work Experience: 


  • Bachelor's Degree in Accounting or equivalent combination of education and experience

  • Minimum 5 years of Accounting or related work experience.



  • Bilingual - Spanish/English.

  • Experience working with volunteers.